Accounts Payable Clerk

At the core of Envision we believe in creating an experiential and cultural platform on which individuals from every walk of life can discover, explore, and develop their truest selves. With a celebratory gathering as the centerpoint production, we cultivate powerful industry skill sets along with robust interpersonal communication in an effort to create a world class production that leaves a lasting impression on both the attendees and the producers alike. While the acts and performances change from year to year, we will strive with each event to put together a rich offering that covers that full extent of human experience from music and dance to learning and wellness. With a world of influence and opportunity available as inspiration, the limits of what Envision Festival can be are as vast as our imagination can make them.

DELEGATION & OVERVIEW

Department: Finance

Supports: Chief Financial Officer & Finance Manager

Oversees: Projects by delegation of CFO and / or Finance Manager

Coordinates directly with: Finance Manager

Time Commitment:

• Pre-Event: 10-15 hours per week (Aug. - Dec.), remote with some in-person training.
  • 20 hours per week (Jan. - Feb. 12th)
• During Event: Onsite from February 12th - Mar. 6th (required)
• During the time of the event, it is typical to work extraordinary hours.
• Post Event: 5-10 hours per week (- Mar. 30th)

We are looking for an Accounts Payable Clerk who will be responsible for handling our company's bills and managing our accounts payable ledger. You will be tasked with receiving, and logging invoices and expenses in the ledger, as well as setting up all internal & external contracts in the accounting system and ad-hoc accounting requests from the Chief Financial Officer and Finance Manager.

In order for you to be successful in this role, you will need to be proficient in QuickBooks and Google Drive applications, particularly in Google Sheets. An ideal candidate must have a good understanding of payments, the accounting process, and transaction posting.

RESPONSIBILITIES

• Posting all purchase invoices for suppliers in Quickbooks Online

• Setting up new suppliers in Quickbooks Online

• Inputting necessary data from all contracts in to suppliers in QuickBooks

• Setting up bills for payment & reviewing Accounts payables with Finance team members

• Maintaining and tracking credit card payments & supporting documentation

• Help Maintain petty cash accounts & supporting documentation & reconciliation

Professional correspondence with vendors via email

• Bachelor's degree in accounting or related field, or equivalent experience in the field.

• Proficient in QuickBooks, Google Docs, and Google Sheets.

• Comfortable using a computer for various tasks beyond general accounting.

• Understanding of payments, transaction posting, and general accounting principles.

• Fluent in English, preference given to candidates with Spanish comprehension.

• Positive workplace attitude; ability to work with a team

• Professional and supportive communication skills

Assets & Accommodations:

• 1 Staff Wristband, P1 Universal Access Credential

• Shared Bungalow in Staff Camping

• 3 Meals / Day Onsite