Executive Assistant IC3

We're seeking an Executive Assistant to join our partner's team in San Jose, Costa Rica. We are seeking a highly organized and proactive individual to support multiple VP-level executives in a dynamic, fast-paced environment. The ideal candidate will have anticipating executive needs and delivering seamless support.

This is a contract position with possible permanent placement.

This is a Hybrid Role with 2-3 days a week in the office in the American Free Zone in Heredia.

• Manage complex calendars, schedule meetings, coordinate events, and handle day-to-day administrative tasks for multiple executives.

• Coordinate domestic and international travel, including itineraries and expense reporting (Concur experience preferred).

• Serve as a key point of contact—managing communications, connecting dots across teams, and ensuring nothing falls through the cracks.

• Juggle multiple priorities with ease, shifting gears as needed in response to evolving priorities and fast-paced demands.

• Drive schedules and agendas while understanding broader business context and goals.

• Support high-priority projects across teams and leadership levels, ensuring follow-through and completion.

• Take initiative on special assignments and demonstrate a desire to grow beyond core responsibilities.

• 5+ years of experience in similar environment
• Exceptional organizational and multitasking skills, with the ability to manage multiple calendars and stakeholders.
• Outstanding written and verbal communication abilities.
• High level of professionalism, confidentiality, and sound judgment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Docs, Zoom, and Concur.
• Strong interpersonal skills and a collaborative, team-oriented mindset